Bookkeeper (Weldon Middle/Weldon Stem High School Career Academies)

General Statement of Job:

Performs a variety of general bookkeeping, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies and records numerical data to keep sets of financial records complete.  Maintains a computer-based accounting system.  Employee is also responsible for maintaining of computer driven word processing, spread sheet and file maintenance programs and assimilating information from a variety of sources to compose letters, generate reports and provide informational data

Essential Functions:

• Keeps an accurate record of all receipts and disbursements
• Keeps accurate records and receipts for the fund allotted to the school for the purchase of supplies; equipment, etc.
• Maintains a bookkeeping system using a computerized accounting program for the school and all extra-curricular activities/sporting events;
• Maintains files for all purchases
• Assists with keeping administration/staff advised of balances and deadlines for all orders and expenditures
• Keeps separate records for funds allotted to each department/account and records purchases made against each account
• Writes checks for payment of bills
• Utilizes work processing equipment to prepare general correspondences, memorandums, reports and purchase orders
• Records, codes and files all purchase orders
• Prepares and routes purchase order and vendors invoices for school staff
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
• Maintains records and generates appropriate reports
• Maintains financial transactions of office funds
• Maintains filing system as required by supervisor
• Operates standard office equipment to include, word- processing, and data processing equipment, copiers, laminators, etc.
• Maintains and respects confidentiality of student and office related information
• Attends in-service training to improve skills and knowledge of office work
• Reconciles monthly bank statements
• Picks up and drops off deposit bags from the bank, writes receipts for all transactions and maintains accurate records
• Complies with and supports school and division regulations and policies
• Performs related tasks as assigned by the supervisor in accordance with the school/policies and practices.
• Verifies and receipts collections from teachers and other school personnel
• Creates deposits daily
• Issues local requisitions for school funds
• Verifies invoices for payment
• Enters accounting transactions into the system
• Generates monthly reports – Bank reconciliation and statement of receipts and disbursements
• Maintains an accurate records of absences for school-based employees in a computerized system
• Completes reports for payroll
• Maintains leave forms for all employees
• During summer responsible for front office, greets and directs visitors and answers call for student records regarding transfers
• Other duties as assigned by the principal

Knowledge, Skills, and Abilities:

General knowledge of standard office and general bookkeeping practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of division regulations and policies as they pertain to school financial record keeping; ability to keyboard accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to maintain accurate records on a variety of school accounts, ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions.

MINIMUM TRAINING AND EXPERIENCE

Associate’s Degree is preferred or high school diploma with equivalent combination of training and experience which provides the required knowledge, skills and abilities.

DISCLAIMER:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees for this job.